College of Education > Student Resources > Policies, Forms & Handbooks > Online Forms Questions

Online Forms Questions

​​​​​​​​​​​Stud​​​ent Questions

​​​​Lo​​g​​ging In

Your BlueKey username is your @depaul.edu email address. Your BlueKey password is the same as your Campus Connect password. Please visit the DePaul Knowledge Base to learn more.

Logging in to the online forms system is required for a number of reasons:

1) It allows us to verify your identity and legally accept your eSignature on the form

2) It connects the form with some of your student information in Campus Connect and pre-populates some answers do cut down on mistakes and the amount of typing.

3) You can return to view all forms submitted by you by visiting forms.depaul.edu and signing in.

All faculty, staff, and students of DePaul University have a BlueKey account. Please visit the DePaul Knowledge Base to learn more.

If you are from outside of DePaul University and have received an email asking you to approve a form, please see the information in the Co-signer/Approver Questions section below.



Filling Ou​​t ​​a Form

You are correct! By logging in with your BlueKey credentials, some of your student information from Campus Connect is imported into the forms automatically. This helps to avoid incorrect information being submitted and cuts down on the amount of typing you need to do.

If the information that appears automatically is incorrect, you should correct it in Campus Connect first and then submit the form.

Each field on the form is assigned to a specific participant. While the majority of the form must be filled out by the student, some of the information might be assigned to one of the approvers. If you cannot enter information in a blank field or cannot click on a drop-down menu, chances are that you do not need to enter anything there.

Don't worry! If you accidentally leave a field blank that is required to be filled out by you, you will be prevented from moving on to the next step.

Each form has a 45 minute limit. If the form is not submitted within that time frame, you will be logged out and lose your progress.

If you have begun to enter information and are unable to complete the form within that time frame, scroll to the bottom of the page and click "Save Progress". When you are ready to finish entering in the information and submit the form, visit forms.depaul.edu and select "Pending/Draft Forms". You will be brought to a page that lists all of your forms that are being reviewed (Pending) and forms that you saved to complete later (Draft). Click on the "Complete Form" button to resume filling out the form.

If you have begun to enter information and are unable to complete the form, scroll to the bottom of the page and click "Save Progress". When you are ready to finish entering in the information and submit the form, visit forms.depaul.edu and select "Pending/Draft Forms". You will be brought to a page that lists all of your forms that are being reviewed (Pending) and forms that you saved to complete later (Draft). Click on the "Complete Form" button to resume filling out the form.



Submitt​​ing a Form

Once you have completed all of the required information, click on the "Next" button at the bottom of the page. This will take you to a new page asking for your eSignature.

If you do not wish to fill out the form electronically, please email the person listed on the eSignature page. They will forward a PDF copy of the form for you with instructions on how to submit. Depending on the form, you may be responsible for collecting all of the required signatures on the form. Please note that this will greatly increase the time required for processing your form and we do not advise it.

After you have electronically signed the form, you will be taken to a "Thank you" page indicating that your form has been successfully submitted. Congratuations! There is nothing additional that you need to do to submit the form.

1) Upon submission, an email is automatically sent to the first person that needs to review and sign your form. They will continue to receive reminder emails every two days until they have completed their tasks.

2) Additionally, an email is automatically sent to you confirming the submission of the form. You may keep this for your records.

3) Once the first reviewer/approver has signed off on the form, an email will automatically be sent to the next person who will be reminded every two days until they complete their task. This will continue until everyone required to sign the form has done so.

4) When all persons required to sign the form have done so, you will receive another email informing you that the process is complete.

If at any time you wish to check upon the status of your form, you may go to forms.depaul.edu. Clicking on Pending/Draft forms will take you to a page that lists all of the forms that you've submitted (Pending) or saved to complete later (Draft).

Absolutely!

After completing the eSignature, you will be taken to a "Thank you" page with a button to view a PDF copy of the form. You can choose to save that PDF for your records. 

If you want to save a PDF for your records later, you can go to forms.depaul.edu and select "Forms History". Clicking on the PDF icon to the right of the form name will open a PDF copy of the form. At the bottom of the PDF, you will see the names, dates and times that the form was signed by the various participants.

Please reach out to the person below who will be able to let you know what to do:

Doctoral Program Forms:
Cassidy Bradford

General Student Forms:
Dalila Gonzalez 

If you are unsure who to contact, please email Education-Forms@depaul.edu

If you wish to see who has signed your form so far, you can go to forms.depaul.edu and select "Pending/Draft Forms". Clicking on either the PDF or HTML icon to the right of the form name will open a non-editable copy of your form. If you scroll to the bottom of the form, you will see signature lines stating the names and the dates/times of the signatures that have been completed.

To check the email address and/or resend an email to an approver/signer, go to forms.depaul.edu and select "Pending/Draft Forms". Clicking on the "Manage Co-Signers" button will show the names (in order) of the individuals who have been sent emails with the name at the bottom being the most recent. If there was an error in the name or email address, you can click on the pencil icon to edit the co-signer information. You may resend the notification email by clicking "Re-send email" to the far right of the window.

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C​​o-signe​​r/Approver Questions

Loggin​​g In

Your BlueKey username is your @depaul.edu email address. Your BlueKey password is the same as your Campus Connect password. Please visit the DePaul Knowledge Base to learn more.

Logging in to the online forms system is required for a number of reasons:

1) It allows us to verify your identity and legally accept your eSignature on the form

2) If you receive email notifications for multiple forms, you do not need to click on each email. You can view a list of all of the forms awaiting your signature by visiting forms.depaul.edu (DePaul faculty and staff) or dynamicforms.ngwebsolutions.com (non-DePaul affiliated individuals), signing in and selecting "Pending/Draft Forms"

2) In addition, you view all forms signed by you by visiting forms.depaul.edu (DePaul faculty and staff) or dynamicforms.ngwebsolutions.com (non-DePaul affiliated individuals), signing in and selecting "Forms History".

All faculty, staff, and students of DePaul University have a BlueKey account. Please visit the DePaul Knowledge Base to learn more.

If you are from outside of DePaul University and have received an email asking you to approve a form, you should click on the link supplied in the email. If this is your first time responding to one of our forms, you will be required to create an account.

You can view a brief walkthrough video explaining how to create an account here.

When asked to enter an email address, please use the email address at which you received the notification.

After creating and verifying the account, you will be able to review, eSign and submit the form. To see a history of forms that you have signed or to see a list of all of the forms currently awaiting your signature, you would visit dynamicforms.ngwebsolutions.com and log in with the account you created.

If you do not have an @depaul.edu email account and are experiencing problems creating or logging in to a Dynamic Forms account, please email ngsupport@ngwebsolutions.com. The admins there will be able to best assist you.


​Reviewing/Signing a Form​

Each field on the form is assigned to a specific participant. The email you received should indicate the information you need to add to the form. If you cannot enter information in a blank field or cannot click on a drop-down menu, chances are that you do not need to enter anything there.

Don't worry! If you accidentally leave a field blank that is required to be filled out by you, you will be prevented from moving on to the next step.

When an individual enters information into the form and signs the form, those fields are locked from editing and cannot be changed. This preserves the integrity of the form and the validity of the eSignatures.

If you find an error in the informaton, please reach out to the Forms Administrator listed in your notification email or email Education-Forms@depaul.edu. 

Once you have completed all of the required information, click on the "Next" button at the bottom of the page. This will take you to a new page asking for your eSignature.

After you have electronically signed the form, you will be taken to a "Thank you" page indicating that your form has been successfully submitted. Congratuations! There is nothing additional that you need to do to submit the form.

Upon your eSignature, an email will automatically be sent to the next person assigned to review the form. This person will be reminded every two days until they complete their task. This will continue until everyone required to sign the form has done so.

Absolutely!

After completing the eSignature, you will be taken to a "Thank you" page with a button to view a PDF copy of the form. You can choose to save that PDF for your records.

If you want to save a PDF for your records later, you can go to forms.depaul.edu (DePaul faculty and staff) or dynamicforms.ngwebsolutions.com (non-DePaul affiliated individuals) and select "Forms History". Clicking on the PDF icon to the right of the form name will open a PDF copy of the form that you can download and save. At the bottom of the PDF, you will see the names, dates and times that the form was signed by the various participants.

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